20 Real-Time SAP FI-GL Issues with Detailed Resolutions

1. Error: “Account 100000 Requires an Assignment to a CO Object”

• Issue: While posting a G/L entry via F-02, the system displays: “Account 100000 requires an assignment to a CO object.”
• Cause: The G/L account is cost-element-integrated, requiring a cost object (e.g., cost center) for posting.
• Resolution:
  1. Check the G/L account in FS00 (G/L Account Master).
  2. Under the “Control Data” tab, confirm the “Cost Element” field is active (e.g., Category 1 – Primary Costs).
  3. Provide a valid cost center (e.g., COST001) in the “Cost Center” field during posting in F-02.
  4. If not required, remove the cost element assignment via KA02 (Change Cost Element) and set it to “No Cost Element.”
  5. Retry the posting.
• Outcome: The G/L entry posts without requiring a CO object.

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2. Issue: “Posting Key 40 Not Allowed for Account Type”

• Issue: Posting with posting key 40 (Debit) in FB50 fails with: “Posting key 40 not allowed for account type.”
• Cause: The G/L account is configured as a reconciliation account, restricting manual postings.
• Resolution:
  1. Go to FS00, enter the G/L account (e.g., 110000), and check the “Control Data” tab.
  2. If “Reconciliation Account” is set (e.g., for Customers), manual postings are blocked.
  3. Use a different G/L account (e.g., non-reconciliation account like 400000) for manual postings.
  4. Alternatively, post via subledger transactions (e.g., FB70 for AR) if applicable.
  5. Retest in FB50.
• Outcome: The posting completes with the correct account.

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3. Error: “Balance in Transaction Currency is Not Zero”

• Issue: Posting a journal entry in F-02 fails with: “Balance in transaction currency is not zero.”
• Cause: The debit and credit amounts in the document don’t balance due to manual entry errors or rounding differences.
• Resolution:
  1. In F-02, review all line items for debit (e.g., 500 USD) and credit (e.g., 490 USD).
  2. Adjust the amounts to ensure total debits equal total credits (e.g., change credit to 500 USD).
  3. If foreign currency is involved, check exchange rates in OB08 and recalculate amounts.
  4. Simulate the posting (Shift + F8) to verify balance before saving.
  5. Post the document.
• Outcome: The document posts with a zero balance.

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4. Issue: Document Number Range Skipped During Posting

• Issue: Posting in FB01 skips document numbers (e.g., jumps from 1000010 to 1000020).
• Cause: The number range is set to “External” or buffering is enabled, causing gaps.
• Resolution:
  1. Go to FBN1 (Define Document Number Ranges).
  2. Enter the company code (e.g., 1000) and fiscal year (2025).
  3. Check the number range (e.g., 01) and ensure “External” is unchecked for continuous numbering.
  4. In SNUM, search for object RF_BELEG, and set “Number Range Buffering” to 0 (no buffering).
  5. Save and test a new posting in FB01.
• Outcome: Document numbers are assigned sequentially.

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5. Error: “Field Profit Center is Mandatory”

• Issue: Posting in FB50 fails with: “Field Profit Center is a required field for G/L account 1000/400000.”
• Cause: Profit Center Accounting (PCA) is active, and the G/L account requires a profit center assignment.
• Resolution:
  1. Go to FS00, enter G/L account 400000, and check the “Control Data” tab.
  2. If “Profit Center” is mandatory, assign a default profit center in 3KEH (Default Profit Center Assignment).
  3. Alternatively, enter a valid profit center (e.g., PC001) manually in FB50.
  4. Save and repost.
• Outcome: The posting completes with a profit center assigned.

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6. Issue: Reversal Document Not Generated (F.05)

• Issue: Running F.05 (Foreign Currency Valuation) posts valuation entries but doesn’t allow reversal in the next period.
• Cause: The “Reverse Postings” checkbox is not selected during the valuation run.
• Resolution:
  1. Go to F.05, enter parameters (e.g., Company Code: 1000, Valuation Date: 03/31/2025).
  2. Ensure “Reverse Postings” is checked and set the reversal date (e.g., 04/01/2025).
  3. Execute the valuation run and note the batch input session name.
  4. Process the session in SM35 to post the valuation.
  5. On 04/01/2025, run F.05 again to reverse the entries.
• Outcome: Valuation entries are reversed as expected.

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7. Error: “Fiscal Year Variant Not Defined”

• Issue: Posting in FB01 fails with: “Fiscal year variant not defined for company code 1000.”
• Cause: The fiscal year variant is missing in the company code settings.
• Resolution:
  1. Go to OB37 (Assign Company Code to Fiscal Year Variant).
  2. Enter company code 1000 and assign a fiscal year variant (e.g., K4 for calendar year).
  3. In OB29, verify the fiscal year variant (K4) is defined (e.g., 12 periods + 4 special periods).
  4. Save and retry the posting in FB01.
• Outcome: The posting completes with the correct fiscal year.

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8. Issue: G/L Account Blocked for Posting

• Issue: Posting to G/L account 410000 in F-02 fails with: “Account 410000 is blocked for posting.”
• Cause: The G/L account is marked as blocked in the master data.
• Resolution:
  1. Go to FS00, enter G/L account 410000 and company code 1000.
  2. In the “Control Data” tab, check “Posting Block” or “Company Code Block.”
  3. Uncheck the block indicators and save.
  4. Retest the posting in F-02.
• Outcome: The account is available for posting.

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9. Error: “No Line Item Display for Account 200000”

• Issue: Running FBL3N (G/L Account Line Item Display) shows no data for account 200000 despite postings.
• Cause: The “Line Item Display” flag is not activated in the G/L account master.
• Resolution:
  1. Go to FS00, enter G/L account 200000.
  2. In the “Control Data” tab, check if “Line Item Display” is unchecked.
  3. Activate “Line Item Display” and save (note: this applies only to future postings).
  4. For existing postings, run RFSEPA01 in SE38 to activate line items (enter G/L account and company code).
  5. Rerun FBL3N.
• Outcome: Line items are visible for the G/L account.

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10. Issue: Incorrect Document Type Assigned in Posting

• Issue: Posting in FB50 assigns document type “SA” instead of “KR” (vendor invoice).
• Cause: The default document type is incorrectly set for the transaction or user profile.
• Resolution:
  1. Go to OBA7 (Define Document Types) and verify settings for “SA” and “KR.”
  2. In FB50, manually select “KR” from the document type dropdown before posting.
  3. To set a default, go to SU3 (User Parameters), add parameter “BLART” with value “KR.”
  4. Save and test a new posting.
• Outcome: The correct document type (KR) is applied.

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11. Error: “Tax Code A1 Does Not Exist in Company Code 1000”

• Issue: Posting in FB01 fails with: “Tax code A1 does not exist in company code 1000.”
• Cause: The tax code is not defined or assigned to the company code.
• Resolution:
  1. Go to FTXP (Maintain Tax Code), enter country code and tax code A1.
  2. Define the tax code (e.g., 10% VAT) and assign G/L accounts in OB40.
  3. Save and retry the posting in FB01.
• Outcome: The tax code is recognized, and the posting succeeds.

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12. Issue: Recurring Document Not Executed (F.14)

• Issue: Running F.14 (Execute Recurring Entries) does not generate postings for a recurring document.
• Cause: The run schedule or next run date is not set correctly.
• Resolution:
  1. Go to FBD2 (Change Recurring Document), enter the document number.
  2. Check the “First Run On” and “Interval” fields (e.g., monthly on 03/24/2025).
  3. Update the “Next Run” date to 03/24/2025 if missed.
  4. Run F.14 with the correct run date and company code.
  5. Process the batch session in SM35.
• Outcome: The recurring entry posts successfully.

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13. Error: “No Authorization for Company Code 1000”

• Issue: User cannot post in FB50 due to: “No authorization for company code 1000.”
• Cause: The user lacks authorization for the company code in their role.
• Resolution:
  1. Contact the Basis team or use SU53 to display the missing authorization object (e.g., F_BKPF_BUK).
  2. In PFCG, update the user’s role to include company code 1000 under object F_BKPF_BUK.
  3. Test the posting again in FB50.
• Outcome: The user gains access and posts successfully.

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14. Issue: Parked Document Not Visible in FBV0

• Issue: A parked document created in FV50 is not visible in FBV0 (Post Parked Documents).
• Cause: The document is parked under a different user ID or company code.
• Resolution:
  1. Go to FBV3 (Display Parked Documents), enter the document number and company code.
  2. Verify the “Parked By” field; if it’s another user, log in as that user or request reassignment.
  3. In FBV0, post the document after verifying details.
• Outcome: The parked document is posted.

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15. Error: “Maximum Number of Items (999) Exceeded”

• Issue: Posting a large journal entry in FB01 fails with: “Maximum number of items in FI reached (999).”
• Cause: The FI document exceeds the system’s line item limit (999).
• Resolution:
  1. Split the posting into multiple documents (e.g., 500 lines each).
  2. Use FB01 to post smaller batches with the same document type and header data.
  3. Alternatively, use a BDC or LSMW script to automate multi-document postings.
  4. Verify postings in FBL3N.
• Outcome: All line items are posted across multiple documents.

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16. Issue: Incorrect Opening Balance in FBL3N

• Issue: The opening balance for G/L account 300000 in FBL3N doesn’t match the previous period’s closing balance.
• Cause: Carryforward was not executed for the fiscal year.
• Resolution:
  1. Run FAGLGVTR (Balance Carryforward) for company code 1000 and fiscal year 2025.
  2. Select “G/L Accounts” and execute.
  3. Check the log for errors and rerun if needed.
  4. Validate the balance in FBL3N.
• Outcome: The opening balance reflects the prior year’s closing balance.

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17. Error: “Field Business Area is Mandatory”

• Issue: Posting in F-02 fails with: “Field Business Area is a required field for G/L account 410000.”
• Cause: Business Area is mandatory in the field status group assigned to the G/L account.
• Resolution:
  1. Go to FS00, enter G/L account 410000, and note the “Field Status Group” (e.g., G001).
  2. In OBC4 (Define Field Status Variants), check the group G001 settings.
  3. Set “Business Area” to “Optional” or enter a business area (e.g., BA01) in F-02.
  4. Save and repost.
• Outcome: The posting completes with or without a business area.

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18. Issue: Cleared Items Reappear in FBL3N

• Issue: Cleared items for G/L account 200000 reappear as open in FBL3N after clearing in F-03.
• Cause: The clearing document was reversed, reopening the items.
• Resolution:
  1. In FBL3N, filter for “Cleared Items” and note the clearing document number.
  2. Check FB03 for reversal documents (e.g., via FB08 or F.80).
  3. If unintended, reclear the items using F-03 with the original reference.
  4. Validate in FBL3N.
• Outcome: Items remain cleared.

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19. Error: “Posting Only Possible in Periods 01 to 12”

• Issue: Posting in FB50 for period 13 fails with: “Posting only possible in periods 01 to 12.”
• Cause: Special periods (13-16) are not open for the company code.
• Resolution:
  1. Go to OB52, enter company code 1000.
  2. Update the “To Period” for Account Type “+” to include period 13 (e.g., From 01/2025 To 13/2025).
  3. Save and retry in FB50.
• Outcome: Posting in special period 13 succeeds.

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20. Issue: G/L Posting Date Incorrect in Document

• Issue: A posted document in FB03 shows an incorrect posting date (e.g., 03/23/2025 instead of 03/24/2025).
• Cause: The user manually entered the wrong date, or the system defaulted to the previous day.
• Resolution:
  1. Reverse the document using FB08 (ensure the period is open).
  2. Repost in FB01 with the correct posting date (03/24/2025).
  3. Verify in FB03.
• Outcome: The document reflects the correct posting date.